Log in to SchoolsBuddy with Office 365!

Good news, everyone!

Teachers and students can now log in to SchoolsBuddy using their Office 365 accounts. No need to remember separate username and password anymore!

This continues our push to unify logins at NCPA. To recap, you log in to most NCPA systems using your NetID username (i.e. jsmith) or e-mail address (i.e. jsmith@ncpachina.org) and NetID password as follows:

System Login Method
PowerSchool NetID username and NetID password
Office 365 Office 365 login using e-mail address and NetID password
Canvas Office 365
Zoom Clever using e-mail address and NetID password
SchoolsBuddy Office 365
GradeCam Clever using e-mail address and NetID password
Rubicon Atlas Clever using e-mail address and NetID password

Log in to Rubicon Atlas with your NCPA NetID using Clever!

Having to remember lots of different usernames and passwords annoys everyone. That’s why we’ve just activated a feature that lets you use your NCPA NetID to log in to Atlas!

This feature uses a single sign-on site called Clever. Follow these instructions to log in to Atlas via Clever using your NCPA NetID. Bonus tip: Clever also gives you access to GradeCam and Zoom.

Zoom accounts for all NCPA teachers and students

All NCPA teachers and students now have free access to the Zoom Basic plan. Zoom is a videoconferencing platform similar to Teams, but with features that teachers specifically find useful, especially breakout rooms and the ability to see all participants in a call at the same time.

To get started,

  1. Set up your account and connect your Outlook calendar
  2. Log into the desktop app
  3. Read these security tips to avoid “Zoombombing” – when trolls join your Zoom rooms

Contact the helpdesk if you require assistance!

Updated: PowerSchool now syncs course groups to Outlook

Updated March 13, 2020: Group names and addresses have updated to fix a bug with term enrollments not being processed correctly. Elective courses that meet for one semester now e-mail the correct group of students for that term. Click this link to see a complete list of all the groups in the system

Original Post: Teachers and staff want to quickly communicate with groups of students, teachers and parents. In the past, this has required you to look up those groups in PowerSchool and copy-paste the addresses into an e-mail. Now, we have a solution that syncs PowerSchool course groups into Outlook. This means you can look up and email groups of parents, students and teachers directly in Outlook.

Click this link to see a complete list of all the groups in the system (login required).

You can also use autocomplete to look them up – read on to find out how.

What groups can you look up?

Emailing Parents

  • A student’s mother or father in Outlook, i.e. “John MAO Junhao Father” or “John MAO Junhao Mother”
  • Parents of students in a section, i.e. “Parents of Students in AP Economics – B – Cooper”
  • Parents of students in a course, by teacher, i.e. “Parents of Students in AP Economics – Y1 – Cooper”
  • Parents of students in a course, regardless of teacher, i.e. “Parents of Students in AP Economics”

Emailing Students

  • Students in a section, i.e. “Students in AP Calculus AB – Redl – B – EmailGroup”

Emailing Teachers

  • All teachers of a student, i.e. “Teachers of John MAO Junhao”. Note that this emails all teachers of the student, including advisers and ASA instructors.
  • All teachers of a course, i.e. “Teachers of AP Economics”

 

Show me how

The video below demonstrates how to look up these PowerSchool groups in Outlook.

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Tech in the Toilet: Tech for Co-Teaching (Andrea Honigsfeld Edition)

In this edition of Tech in the Toilet we celebrate Andrea Honigsfeld’s visit to campus with a rundown of tools that support co-teaching.

After objectives, materials, roles, and responsibilities have been established, each teacher completes various lesson planning tasks such as scaffolding activities, differentiating materials and assessments, finding alternative resources, creating learning centers/stations, and so on.

To support this framework, co-teaching teams must first establish how they are going to communicate and how they are going to secure and organize the materials and resources needed for the co-planning process. (Dove & Honigsfeld, 2018, p. 39)

 

Use your Microsoft Team’s Sharepoint Site to Secure & Organize Materials

Sharepoint Site is a powerful function of Office 365 that provides a web-based collaboration and sharing platform. Every staff member is able to access it through the school email account. Setting it up to work takes almost no effort at all – you can simply create a folder and then share it with the recipient’s email.

How does it work? 

  • Centralizes collaborative work
  • Provides a record of collaboration
  • Easily share and save resources
  • Useful location for storing lesson plans for future, sharing or in case of sub
  • An efficient method of collecting, saving and sharing student work/projects
  • Ensures continuity of materials – files are not lost when a team member moves on

How do you access it?

Office 365 Waffle > Sharepoint > choose your site

   

OR Office 365 Waffle > Teams > Choose your team > Files

  

OR Office 365 > OneDrive > select your team in the left nav bar menu

      

Use Microsoft Teams’ Chat Feature to Communicate

As part of Office 365, Teams’ Chat is an instant-messaging platform that also integrates with Outlook Calendar, Planner, and Sharepoint/OneDrive. It’s the “one ring to rule them all.” 

How does it work?

You can use CHANNELS within the team to chat about topics. For example, most conversations might be in the “General” channel. You can create channels for specific events. For instance, a channel for the course fair you are planning. The Grade 9 team might also have its own channel to talk about lesson planning and reflection. Each channel has a folder where you can store files.

How does it help?

If  your team agrees to use Teams for online communication:

-Three key advantages over e-mail: it’s informal, it’s threaded, and it’s easy to see the conversation history.

-Easy to share images and documents – you don’t run into attachment limits

-Includes voice and video chat features for those rainy days when you don’t want to go across campus for a meeting

How do you access it?

Office 365 Waffle > Teams > Choose your team

   

Use Microsoft Planner to Track Various Lesson Planning Tasks

Microsoft Planner is a to-do list function for your team in Office 365. Each team has a planner board where you can add cards for different tasks that need to be completed. Each card can be assigned to a team member and include a due date, checklists, links, attachments, and comments. 

How does it help?

  • After collaboration meetings, add the action items to Planner so you get reminders of when they’re due.
  • Use the “Group by Progress” view to see what your team members are currently working on and what hasn’t been started
  • Helps prevent “I need an update on this task RIGHT NOW” syndrome – it should be in planner once your team is in the habit of using it.

How do you access it?

Office 365 Waffle > Planner 

Use SeeSaw as a Portfolio to Manage Student Work Arising from the Co-Planning Process

Seesaw is a web / App-based online portfolio. Teachers can create assignments and students can reply using a variety of methods, including video, drawing, photo upload, and typing. Students can see their peers’ work and provide feedback. Parents can also be added so they can view student work.

How does it help?

When using SeeSaw or other websites to collect student work, make sure to give access to all co-teachers. This allows all members of a collaborative team to see student work and give feedback in real-time.  Especially with language, it is helpful to get teachers with different expertise to give feedback to students. 

How do you access it?

Go to App.seesaw.me to sign up!  

Use Microsoft OneNote as a Shared Team Notebook to Record Team Norms, Objectives, Materials, Roles, and Responsibilities

Microsoft OneNote is the collaborative notebook function of Office 365. It can be used on web pages or with an app; also it can be used personally or collaboratively as a notebook sharing platform. Create a new notebook or share an existing one. The user can create new sections for different subjects or tasks. This is shareable within working groups, student groups, peer review, and more.

How does it help?

  • Collaboratively share work, ideas, and up to date information.
  • Dictate ideas without typing, no need to write notes.
  • Set group norms and easily have a reference for them.
  • Record keeping in one unified location.
  • Add file links, photos, or instructions to your notes easily

How do you access it?

Office 365 Waffle > One Note 

  

Seeing your Parent-Teacher Schedule

Until recently we haven’t had teachers log into SchoolsBuddy, the platform we use for ASA registration. However, we’re using SchoolsBuddy now to facilitate parent-teacher conference signups in the high school. HS Teachers, see the information below:

  1. How to see your parent-teacher schedule in SchoolsBuddy
  2. Make your parent-teacher conference schedule show in your Outlook calendar (note: the instructions use the URL “outlook.com” for your email in step 6, but you should use “mail.office365.com” as the URL.

NCPA has a Schoolwide Padlet Subscription

NCPA now has a subscription to Padlet. Padlet is an “interactive multimedia bulletin board.” Teachers can use it for icebreaker activities, to collect student ideas or responses to a prompt, and collate student questions. Under the free version, teachers could only create a limited number of boards, but with our paid subscription you can now create as many as you want!

To get started, visit https://ncpa.padlet.org. Then, you’ll need to use the “Forgot Password?” link to set a new password for your account – Padlet will send an activation email to your school e-mail address.

Don’t Upgrade to Catalina Yet

The latest version of MacOS, Catalina, has been released. Your Macbook may prompt you to upgrade. We do NOT recommend upgrading to Catalina at this time, as it may cause compatibility issues with your software including your print driver. If you did already upgrade, though, visit the helpdesk if you experience any software or printing issues.

Video Production Services Available

If you need help producing a polished video for an internal or external audience, the IT department can now provide official assistance in video production. This can range from checking out equipment for do-it-yourself projects to full filming and editing services for school events.

Video projects typically require a minimum of two weeks’ advance notice in order to schedule filming; more lead time may be necessary when editing services are requested. Make a request by filling out this form from the staff portal.

Classroom Phones Installed: Get Help Faster

Classroom phones have been installed in all AQ1, AQ2 and AQ4 classrooms!

This means that when you’re having a problem with your projector at the beginning of class, or it’s raining and water starts leaking into your classroom, you can pick up a phone and call the IT or facilities helpdesks directly. You can also reach the nurse or counselors in the event of a medical or counseling emergency. Each phone has a contact list posted next to it with the numbers of every classroom and main hall office.

By January, performing arts and fine arts classrooms will also have phones installed.