Updated: PowerSchool now syncs course groups to Outlook

Updated March 13, 2020: Group names and addresses have been updated to fix a bug with term enrollments not being processed correctly. Elective courses that meet for one semester now e-mail the correct group of students for that term.

Original Post: Teachers and staff want to quickly communicate with groups of students, teachers and parents. In the past, this has required you to look up those groups in PowerSchool and copy-paste the addresses into an e-mail. Now, we have a solution that syncs PowerSchool course groups into Outlook. This means you can look up and email groups of parents, students and teachers directly in Outlook.

Click this link to see a complete list of all the groups in the system (login required).

It is also accessible from the Staff Portal –> IT –> PowerSchool Parent Groups

You can also use autocomplete to look them up – read on to find out how.

What groups can you look up?

Emailing Parents

  • A student’s mother or father in Outlook, i.e. “John MAO Junhao Father” or “John MAO Junhao Mother” – Note this will include their division principal, counselor, Dean of Students, and adviser(if they are in G7-10).
  • Parents of students in a section, i.e. “Parents of Students in AP Economics – B – Cooper”
  • Parents of students in a course, by teacher, i.e. “Parents of Students in AP Economics – Y1 – Cooper”
  • Parents of students in a course, regardless of teacher, i.e. “Parents of Students in AP Economics”

Emailing Students

  • Students in a section, i.e. “Students in AP Calculus AB – Redl – B – EmailGroup”

Emailing Teachers

  • All teachers of a student, i.e. “Teachers of John MAO Junhao”. Note that this emails all teachers of the student, including advisers, counselors, Dean of Students.
  • All teachers of a course, i.e. “Teachers of AP Economics”

 

Show me how

The video below demonstrates how to look up these PowerSchool groups in Outlook.