Virtual School Readiness

May 31, 2021 Virtual School EdTech Prep

Today I covered the essentials for:


Today I covered the essentials for:

  • Using Tencent Meeting
  • Using Calendly to schedule office hours
  • How to create and share links for office hours and virtual classes.





Linking Calendly to your Canvas for Office Hours

Some of you mentioned that the “Quick Links” on the Canvas blueprint were not hyperlinked. This is something you may need to set up yourself. For the “Request a Reassessment”, we do not have a common form for this. Feel free to use Microsoft Forms or another method for this.

For the “Schedule an Office Hours Appointment” you may want to use Calendly to make this more efficient.  Calendly is a free tool that can be used to schedule appointments, similarly to if you wanted to schedule a haircut in the U.S.  In the free version, you can have one event available only (you cannot have two events, one for each class) and you can only do one-on-one meetings.

Here is how to set up your Calendly and link to Canvas:

  1. Set up an account on Calendly
  2. Create the event and adjust settings to match your Office Hours
  3. Copy the link
  4. Go to “Edit” on your Canvas Homepage
  5. Click on the picture for “Schedule an Office Hours Appointment” and link it to your Calendly using the toolbar on the top.

NCPA #virtualschool Daily #edtech Briefing: Tuesday, Feb. 11

Get the latest #virtualschool tips, FAQs, and demo slams from #pulaoproud Tech Ambs @newtonsscience @alannamounsey @trishmerewether @hanghesperwang @mbkkelsey live every day at 8:30am CST. Join link & recordings at #issedu #acamistech

Our outline notes which include the full details from our broadcast are after the break.

Continue reading “NCPA #virtualschool Daily #edtech Briefing: Tuesday, Feb. 11”

Virtual School Briefing, Thurs. Jan 30

The Tech Ambassadors met yesterday to bring you the rest of this week’s briefings.

Can my EAL co-teacher and TA be added to my Canvas course?

Yes, you can and should add co-teachers and TAs to your Canvas course by clicking on “People” in your course’s left nav bar.


See for more detail.

I want to record myself giving instructions and post the video for students. How should I…

Use the free Screencast-o-matic, recommended by Tech Ambassadors Trish M and Dave S, or the built-in Quicktime Player app to record your screen and narration. The former lets you record video of yourself as well, which I like to add flair.

Upload the video to Microsoft Stream, which will give you a URL you can post in Canvas. Remember, most of our students do not have VPNs so you cannot post to YouTube.

Seriously, remember, most of our students do not have VPNs.

If you want to use an instructional video from YouTube, download it using the free ClipGrab application on your Mac and then upload that to Stream.

The Tech Ambassadors also like EdPuzzle for sharing videos, since it lets you both watch the video with VPN and add interactive quiz questions.

There’s no I in Teams, but there is an I in Microsoft.

In the shift to virtual school we’ve lost an essential way to collaborate with teachers and give feedback to students: face-to-face interaction. Microsoft Teams is a robust messaging and collaboration platform built-in to Office 365 so all our teachers, staff and students have accounts. You can use Teams to schedule meetings with individual or multiple other people or groups. Each invitee is sent a link that lets them enter a video chatroom. The chatroom includes a shared virtual whiteboard and meeting notes section to share your work.

Liza F figured this out and set up recurring meetings so her students having a standing drop-in video chatroom for office hours – see this video to watch how she did it (log in to O365 first).

We’ll be revisiting this topic in future briefings.

Can I just make a website where students can book a time with me?

Calendly is what you’re looking for. It links to your Outlook calendar and creates a website where students can choose times to meet with you – like when you book a haircut online in the States. The free version lets you create one page for bookings.